Georgia BMX Association, Inc. 2009 By-Laws

Article I

Name

Section 1. The name of this organization shall be: Georgia BMX Association, Inc. and shall be referred to as the Association in the following articles. Corporation #: J802521, Tax ID #: 58-2518951

Article II

Purpose

Section 1. The Association will be the governing body of all BMX (Bicycle Motocross) race tracks located in the State of Georgia, sanctioned by the NBL (National Bicycle League).

Section 2. The Association will be responsible for setting the overall policies for organized BMX racing in conjunction with the NBL in the State of Georgia.

Section 3. The Association will serve as liaison between the NBL and the BMX race tracks in the State of Georgia sanctioned by the NBL.

Section 4. The Association will be responsible for the promotion of NBL sanctioned BMX activities and for the enforcement of the rules and regulations of the NBL in the State of Georgia.

Section 5. The Association will serve as the checks and balances for all NBL sanctioned BMX race tracks in the State of Georgia.

Article III

Regular Voting Membership

Section 1. Voting privileges are bestowed upon all NBL sanctioned BMX race tracks in the State of Georgia that have raced 3 sanctioned NBL races during the current year. Each track is entitled to have three (3) votes at every meeting of the Georgia State BMX Association.

Section 2. A regular Association voting member shall be defined as follows: The three (3) votes shall be cast by the local organization’s elected officers, or track directors or other elected officials as designated by the local organization to the Georgia State BMX Association. The elected official must be eighteen (18) or older and must be a resident of Georgia.

Section 3. Each NBL sanctioned BMX race track in the State of Georgia must present their track’s voting members to the State Commissioner prior to any regular Association meeting the day of the meeting. The voting members must be agreed upon and approved by each tracks’ President. In the event that a track does not have three voting members present at an Association meeting, one of the present voting members from that track can vote up to three times to represent their track.

Article IV

Voting

Section 1. At all meetings, except for the election of officers and directors, all votes shall be by voice or by the raising of hands, except for the election of officers and directors, ballots shall be provided and there shall not appear any place on such ballot any marl or marking that might tend to indicate the person who is running for election.

Article V

Regular Meetings

Section 1. Regular meetings of the Association will be held at all the Georgia NBL BMX State Qualifiers and the Georgia NBL BMX State Championship. There shall be at least four (4) regular meetings of the Association during this calendar year.

Section 2. The State Commissioner will head the Association’s regular meetings. The State Commissioner must send out via email an agenda of the meetings to all Georgia NBL sanctioned track officers at least seven (7) days prior to the meetings.

Section 3. The State Secretary must take roll call and present the minutes from the previous meeting.

Section 4. The State Treasurer shall present the Association’s financial report.

Section 5. Any one Association Officer may call a special meeting of the Association with at least fourteen

(14) days notice being given to all Georgia NBL sanctioned track officers.

Section 6. The regular meetings of the Association must consist of the

following agenda:

a. Roll Call

b. Minutes of the previous meeting

c. Old business

d. Financial report

e. Committee reports if applicable

f. New business

g. Other

h. Adjournment

Article VI

Election Meetings

Section 1. The Association will hold a statewide election of Officers once a year at the Georgia State Championship race open to voting members as defined in Article III section 1.

Section 2. Nominations for State Commissioner, State Treasurer, and State Clerk and State Points Clerk shall be accepted and confirmed 14 days prior to the State Championship date. Nominations and resumes must be presented to any Association Officers and then presented to the State Commissioner. A list of candidates will be distributed to all Georgia NBL BMX race track directors and elected officials.

Section 3. Candidates who have been nominated shall be given the opportunity to present their qualifications to the election-voting members in the form of a resume listing qualifications for the position applied for. The candidate for State Commissioner, State Treasurer ,Clerk of Course and Points Clerk must hold a valid NBL Officials License .

Section 4. The State Commissioner is the only elected position for the Georgia BMX Association. The election shall be by secret ballot with the office going to the candidate receiving 50% plus 1 of the votes from the election-voting members. In the event that no one candidate receives 50% plus 1 of the votes, the candidate with the least amount of votes will be eliminated and a revote will occur. This procedure will continue until one candidate receives 50% plus 1 of the votes. The State Treasurer, State Clerk and Points Clerk will be appointed by the Board after review of qualifications for the positions.

Section 5. A special meeting shall be called to fill any vacancies of the Association’s Officers. All the Georgia NBL sanctioned BMX track elected officials shall appoint the qualified the position by voting in accordance with Article III section 1. The election shall be by secret ballot and the office will go to the candidate receiving the majority of the votes received from all the NBL tracks.

Section 6. Any Officer may be removed from office by a three-fourths vote of the regular voting members at a regular or special meeting

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Article VII

Association Officers

Section 1. The Association’s Officers for 2009 shall be defined as follows: A State Commissioner, a State Clerk, a State Points Clerk and a State Treasurer who all must reside in the State of Georgia.

Article VIII

Duties of Officers

All officers must hold valid NBL Official Licenses.

Section 1. The State Commissioner shall be elected to a term of one (1) year, which shall run from State Championship to State Championship. The State Commissioner should preside at any and all regular and special Association meetings. The State Commissioner shall be the final authority for scheduling of all competition of NBL sanctioned BMX tracks in the State of Georgia. The State Commissioner shall be the liaison for the State of Georgia to the NBL. The State Commissioner shall be responsible for presenting to the Competition Congress of the NBL the policies that would be in the best interest of this Association. The State Commissioner shall be responsible for the representation of Georgia in the NBL Presidents Cup race. The State Commissioner shall be the Chief Track Official at all Georgia State NBL sanctioned BMX races. The State Commissioner shall be responsible to see that all local tracks are organized with an active Parents Association and that the Parents Associations are maintaining proper bookkeeping, minutes for meetings and abiding by their By-Laws. The State Commissioner shall be responsible to see that all local track personnel are properly trained, and that all local races are carried out in accordance with the rules of NBL. The State Commissioner shall be responsible for the recruiting of any new NBL sanctioned tracks in the State of Georgia. The State Commissioner is expected to attend the NBL's Competition Congress and will be re-imbursed for their accommodation and conference registration fee (not to exceed $300). If the State Commissioner is unable to attend, he may nominate a representative who would be entitled to claim the same expenses.

Section 2. The State Clerk and the State Points Clerk shall be appointed to a term of one (1) year, which shall run from State Championship to State Championship. The State Secretary should attend all regular Association meetings. The State Clerk shall record the roll call and the minutes of all Association meetings. The State Clerk shall at all regular Association meetings read the minutes from the previous Association meeting. The State Clerk shall be responsible for all race reports turned into the NBL following each State Qualifier and the State Championship. The State Clerk shall be responsible for running the State Qualifiers and the State Championship. The State Points Clerk shall be the official points keeper for the State of Georgia. The State Points Clerk shall assist the State Clerk with race registration plus the hosting track’s Clerk at all State Qualifiers and the State Championship.

Section 3. The State Treasurer shall be appointed to a term of one (1) year, which shall run from State Championship to State Championship. The State Treasurer should attend all regular Association meetings. The State Treasurer shall present the State’s finances at all regular Association meetings. The State Treasurer shall be responsible for all monies given to the Association for pre and post registration at all State Qualifiers and the State Championship. The State Treasurer shall be responsible for registration start up cash at all State Qualifiers and the State Championship. The State Treasurer along with one other Officer of the Association shall count, record and signoff on all monies immediately following the event. The State Treasurer shall collect and disburse all funds, ensure that all checks are signed by two (2) authorized Officers (the signing Officers cannot be from the same family). The State Treasurer shall maintain good order of financial records.

Section 4. No Association Officer shall be entitled to receive any salary or compensations, other than that in conjunction with reimbursement for expenses with the presentation of receipts.

Article IX

Committees

Section 1. The Association shall form committees as it sees necessary. Some examples of these committees would be to protect the safety of NBL members, the promotion of Georgia NBL BMX at large and the sponsorship of Georgia NBL BMX.

Section 2. Committees shall consist of Association members.

Section 3. Committees shall be approved by the Association and must present progress reports at all regular meetings of the Association.

Article X

Amendments

Section 1. These By-Laws may be amended by the following procedures:

a. Thirty (30) days written notification of the proposed changes given to the Officers of the Association and the Association’s voting members.

b. Proposed changes can be accepted with the approval of 50% plus 1 of the Association’s voting members present at a properly called meeting.